A condition rating from 1 to 5
Assign a condition rating to each item to maintain a simple and consistent reference over time.
Property inspectionsDocument verifiable by QR code
Customized, collaborative property inspections that are easy to compare
Create move-in and move-out property inspections from the property inventory or from a previous inspection. Document each item, collaborate with the tenant and keep a clear history through to the final document.
Never start from a blank page for every property inspection
Homellya keeps the structure and history of your property so that you can create a new inspection from the most relevant starting point.
You can start:
- from the property inventory;
- from a previous move-in inspection;
- from a previous move-out inspection.
Existing information can therefore be reused and adjusted instead of being entered again from scratch.
Always start from the most relevant previous record
You do not have to systematically reuse the original move-in inspection.
In a shared rental, for example, you can start from the latest available inspection so that the common areas reflect a more recent condition when one occupant changes.
An inventory tailored to each property
Every property is different. Homellya therefore lets you build an inventory that reflects the actual rented property and the items you want to track.
You can include rooms, floor and wall finishes, doors and windows, bathroom fixtures, kitchen equipment, appliances, furniture in a furnished rental, ancillary areas, or any other item useful for monitoring the property.
Detailed comments
Add an observation to describe a mark, defect or any item that requires additional context.
Linked photographs
Attach photos directly to the relevant items to complement the visual record.
Reuse information from a previous inspection
When a new inspection is created from an existing one, Homellya carries over the information already recorded so that you can update it.
This includes in particular:
- the inventory items;
- their previous condition ratings;
- the comments;
- the associated photographs.
You can then change only what has actually evolved.
Previous inspection
- Rating: 5/5
- No specific observations
- Previous photos retained
New inspection
- Rating: 4/5
- New scratch observed
- New photo added
This continuity makes it easier to prepare move-out inspections and understand how the property has changed between two inspections.
Involve the tenant in the review
A property inspection does not have to be limited to a document prepared by the landlord and then presented directly for signature.
Homellya allows the inspection to be sent to the tenant so that they can carry out their own review.
The tenant can in particular:
- review the information entered by the landlord;
- indicate whether they agree or disagree with specific points;
- assign their own condition ratings;
- add their own comments;
- add their own photographs.
The tenant's observations remain stored and can be reviewed by both the landlord and the tenant.
A review that remains part of the record
Even when the parties do not immediately share the same assessment of an item, the observations made during the review are not lost. They remain accessible in Homellya so that the context of the discussion is preserved.
From the inspection to final validation
The landlord remains responsible for the final validation of the property inspection before it is sent for signature.
- Étape 1
Choose your starting point
Start from the property inventory or from a previous move-in or move-out inspection.
- Étape 2
Update each item
Adjust the ratings, comments and photographs so that they reflect the condition observed.
- Étape 3
Send it to the tenant for review
The tenant can add their own observations, ratings and photos and indicate the points they agree or disagree with.
- Étape 4
Review the feedback and finalize the inspection
The landlord reviews the observations and remains responsible for the final version sent for signature.
- Étape 5
Finalize the document
Homellya generates the final document, which can then be electronically signed within the platform.
Sign electronically or upload your own document
Once the property inspection has been finalized, the landlord and tenant can sign it electronically directly in Homellya when this feature is used.
If the inspection was signed outside the platform, the landlord can also upload their own signed document so that it remains stored in the property's file.
Homellya electronic signature
Have the final document signed directly by the parties within Homellya.
Upload a signed property inspection
Keep a document signed through an external process in Homellya as well.
A property inspection verifiable by QR code
Property inspection documents generated by Homellya include a verification QR code.
Property inspection
The QR code opens a public Homellya page where the recipient can verify that the document corresponds to a document recorded and produced within the platform and view its status.
The document can therefore be checked without having to contact the landlord or tenant directly.
Document verified
The QR code provides a way to verify the document's origin within Homellya. It does not replace the contents of the document or the signatures of the parties.
A continuous history of the property
Property inspections are not isolated from the rest of the tenancy file.
They remain linked to the property, the lease and the people concerned so that continuity is maintained over time.
Inventory → property inspection → review → signature → next inspection
By keeping the inventory, condition ratings, observations and photographs, Homellya allows you to continue monitoring the property during the next inspection without losing the context of previous records.
This approach is particularly useful when several inspections follow one another, especially in shared rentals or when occupants change at different times.
Prepare your property inspection
Frequently asked questions
What features are included in Homellya?
Homellya includes property management, tenant tracking, document storage, tasks, deadlines, and user access controls depending on your plan.
Can I store my documents (leases, move-in/out reports, invoices)?
Yes, you can store and organize documents linked to each property and rental.
Can I create both move-in and move-out property inspections with Homellya?
Yes. Homellya lets you create both move-in and move-out property inspections. You can start from the property inventory or a previous inspection, reuse the items already recorded and update them.
Can I customize the property inventory?
Yes. The landlord can build an inventory tailored to the rental property and add the items they want to track: rooms, finishes, equipment, furniture, appliances, ancillary areas or any other useful item. Each item can then be assessed with a rating from 1 to 5, a comment and photographs.
Can I start from a previous property inspection?
Yes. A new property inspection can be created from a previous move-in or move-out inspection. This lets you start from the most relevant record instead of entering all the information again.
Can the tenant review and comment on the property inspection?
Yes. The landlord can send the property inspection to the tenant for review before final approval. The tenant can review the recorded items, add their own comments and take part in reviewing the inspection.
What happens if the tenant disagrees with certain items?
The tenant can indicate that they disagree with certain items and add their own ratings, comments or photographs. This review is stored in Homellya and remains available to both the tenant and the landlord. The landlord then remains responsible for final approval of the document before it is sent for signature.
Who gives final approval to the property inspection?
The landlord is responsible for final approval of the property inspection. They can review the tenant’s feedback, take the comments into account and adjust the inspection before finalizing the document and sending it for signature.
Can the property inspection be signed electronically in Homellya?
Yes. Once the property inspection has been finalized, the landlord and tenant can sign it electronically directly in Homellya when this feature is used.
Can I upload an already signed property inspection?
Yes. If the property inspection was signed outside Homellya, the landlord can upload their own signed document to keep it with the property file.
What is the QR code on the property inspection for?
Property inspections generated by Homellya include a verification QR code. It opens a public Homellya page where you can verify that the document matches a document recorded and produced within the platform and view its status.
How does Homellya make property inspections easier for shared rentals?
Homellya lets you create a new property inspection from the latest relevant record, whether it is a move-in or move-out inspection. For shared rentals, this means you can start from a more recent record of the common areas when an occupant changes, instead of systematically using an inspection that has become outdated.
Create your move-in and move-out property inspections with Homellya
Prepare an inventory tailored to the property, reuse previous inspections, involve the tenant in the review and keep the property's history through to the final document.
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